Steering Committee Meeting November 2, 2009

Groups:
Public
Date: 
11/02/2009 - 11:00am - 1:00pm
Location: 
117 Genetics
Map to Genetics-Biotechnology Center Building

Draft Agenda

 

Welcome Guests (if any)

Reports

1. Event Subcommittee

  • Quality Matters event (November)
  • John Krogman event (December)
  • Annual Meeting (January)
  • Emerging Trends event (February)
  • Accessibility event (April)

2. External Relations Subcommittee

  • Committee Membership
  • TEL
  • eLearning Roadmap
  • Adding Delta
  • MIU
  • ITC

3. Membership & Community Subcommittee

4. Admin Subcommittee

Discussion

1. Scheduling ComETS meetings and events around religious holidays (Admin from Sept mtg) http://www.secfac.wisc.edu/governance/ReligiousObservancesMemo.htm

2. Pandemic Planning: What’s next (Admin from Sept. mtg.)
Resources available and saturation, host distance event, Colleague conerage

3. Krogman Event in December: Possible topics (Events)

a) Reflections as COO - (Almost) One Year Later (Subpoint to this: How does your role differ from the CIO when it comes to campus relationships?)
b) Inventory Project - What's Been Learned?
c) Campus IT Strategic Plan
d) General Q&A (with questions from you to ComETS as well)
e) Campus storage pilot

4. Annual Steering Committee Retreat (Admin)

  • Unfinished business from SC retreat in Jan 2009:

What do our partners want from us in the next 1-2 years?
How do we deal with policy requests from external groups?
What do we want to create and support for campus?
What resources do we need to accomplish what we and others want us to do? (Also from August: Does ComETS need a budget?)

5. Annual Membership Meeting (Events)

  • The Steering Committee needs to discuss what should be involved with this event. Celebration of 5 years? Reports from SIGs? Emerging Trends Teaser?

6. Steering Committee Membership (Admin)

  • Resignation of Eric Alborn
  • Election of next incoming chair at December meeting

7. MIU (Admin)

  • Follow-up on ComETS role in MIU - inform members AND ask them to respond. By asking for their response, we may be able to hone in on faculty that are already involved in processes and those that could be partnered with.

8. Possible new SIG (Membership & Community)

  • Assessment SIG
  • Definitions: Working Groups, Communities, SIGs

9. Revisit Guidelines for ComETS Event Sponsorship (Events/Lauren)

10. Possible event about IT Strategic Plan (Events)

  • From Doug: One idea that generated some excitement was an opportunity for ComETS members to talk about the next phase of the strategic planning process with Ron Kraemer, John Krogman, and charter team leads. The Steering Committee needs to discuss this event at the next SC meeting. Who will contact Ron?
  • Draft Proposal: Strategic Planning Event for ComETS members  http://comets.wisc.edu/groups/49/239/draft-proposal-strategic-planning-e...
  • Is this a ComETS Sponsored event?
  • Other ideas for the event plan?
  • What are the next steps?

11. ComETS membership (Admin, Membership & Community)

  • When, who to review comets listserv and logins?

12. Effective use of ComETS PA's time (Admin from Sept mtg)

Summary (Decisions, Action Items, and Tabled Items): 

Decisions:
•    Accessibility Events – ComETS will continue to sponsor these.
•    All Committee and Subcommittee meetings, as well as ComETS sponsored events will look at the instructional calendar first to make sure nothing gets planned on religious holidays.
•    Krogman Event in December:
o    What is coming down the pipes w/ IT initiatives: what do we need to know w/ service and support for 2009-2010 (Examples – CRIS, Qualtrics, Class MyWebSpace, hosting services, etc.)
o    Paul O. to act as liason.
•    Annual Steering Committee Retreat:
o    Half-day retreat
•    Annual Membership Meeting:
o    Introducing SIGs, getting people comfortable with talking to each other.
o    “Bring a Friend” to extend ComETS membership.
o    Time: early February may be better to keep it out of the first week of instruction.
•    Steering Committee Membership
o    Send a thank-you for Eric Alborn’s service to committee
o    Including recognition for those that serve.
o    We don’t need to replace on steering committee, but would like to draw in Business and Education representatives on subcommittees for now.
o    Will review the size of the Steering Committee meeting on a regular basis.

Action Items:
•    Lisa – will look at ComETS documentation and include information on decisions to use the instructional calendar for planning meetings and events in order to avoid religious holidays.
•    Sarah and Ulrike to help Lisa w/ planning the retreat. Will post message on site to solicit ideas for topics, including the addition of regular meetings w/ Ron Kraemer, and evaluating how structure is working.
•    Membership/Community Subcommittee will work on Annual Membership Meeting and advise (Doug)
•    Recognition type things – Admin and Memb/Comm subcommittees will address.
•    Lisa to follow up with Eric on the committee decisions for currently adding members.
•    Lisa, Mike, & Paul to continue working on the MIU memo for ComETS members to see what was proposed, in order to get collaboration opportunities going for members – will send to steering committee for review before it goes out.
•    Mem/Comm Subcomm will work on definitions for working groups, communities, and SIGs
•    Lauren will work on trying to clarify guidelines for what makes a ComETS “sponsored” event to ease planning and potential confusion, and will present to steering committee.

Tabled:
•    Pandemic Planning – will readdress at each steering committee meeting to see if a need exists for more information/support.
•    Tabling strategic plan event until the Steering Comm meets w/ Ron Kraemer.
•    Work on Assessment SIG – will wait until after the Quality Matters event.

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