Present: Paul Oliphant, Mike Pitterle, Lisa Jansen, Sarah McDaniels, Doug Worsham, Brian McNurlen, Carole Turner, Ron Cramer, John Thomson

1. Carole Turner

1. Open position on ITC
   1. Submit names to ASEC, as they have a nominating committee
   2. The nominating committee has already met and sent a name along
      1. In the draft minutes on the ITC site.  Mike Phlieger – Assistant dean
   3. Someone has been brought to the top for the next slot (next year).  There will then be more input from ComETS and others.
   4. Next year we can send the suggestions to Lisa Jansen who will be doing the slate
   5. Each year one position comes up for election, 3 year terms

1. Events
   1. Herman Miller
   2. Clickers
   3. Professional Development
      1. Library resources about grants
      2. Cheryl and Lisa – thinking broadly about ways to do professional development
      3. HR – developing your strengths
2. Mem ‘n’ Com
   1. Doug and Lisa – crowd sourcing options (e.g. Google Moderator) for AT director search
      1. That will be in mid November
   2. What do ComETS members need to know about the efficiency review?
      1. Paul is looking into how to update ComETS members and foster conversation on DoIT’s Big 10 and the Strategic Plan
   3. Looking for a few people that have been to the Educause Leadership Institute
      1. Working to figure out a way to better define the leadership groups
   4. There will likely be an email to Steering and Mem ‘n’ Com for help with the article 10 Things You Can Do with ComETS to Build Your Resume
   5. Open call to membership for next chair for Mem ‘n’ Com, though there is also a backup plan
3. External Relations (co-chairs Alan Ng and Cid F)
   1. New process description
   2. Working on making blog posts for and at their meetings
      1. Diversity Forum and the achievement gap
      2. Try to use the tag Campus Connection
   3. E-Learning Roadmap update
4. Admin
   1. Joanne Berg
      1. Ron will check if she can join us for the Dec. 6^th meeting, or we will try for a separate meeting
      2. See if she would want to do a meet and greet with ComETS members
   2. NMC Reports
      1. Call for proposals will go out in early Dec.

1. New members for steering committees
   1. We have recently lost Eric Alborn (Business School), Jean Ruenger Hanson, Ulrike Dieterle, and Paul Gunther. Also, Lisa would like to rotate off the committee (whenever have enough people),
      1. We are also lacking a School of Education representative 
   2. About four more people are needed
      1. Names that come up: Alan Ng (but he didn’t feel like he had the time), Josh Harder
      2. The current length of these meetings could be a future discussion point – it’s a barrier to people getting involved
      3. What about members from other teams of AT and Learning Solutions?
      4. Make a concerted effort to find new people
         1. Market it as a leadership/growth opportunity
         2. It’s always the same people otherwise
         3. Draw people to subcommittees
      5. Making it an open call makes it easier to mention it to people without pressure
         1. How important is it to fill all areas (e.g. Business School)?
            1. If we can get wider representation, great.  If not, that’s ok.
      6. Approach unit heads for recommendations
      7. People without ComETS experience could be put on a subcommittee to begin with
   3. Initially – announce openings/opportunities at subcommittee level – via Qualtrics survey: people can check their interests and leave their contact info
      1. Get this setup within a week
      2. Survey to be kept open, but interested people should reply quickly so that we can discuss it in the next meeting
      3. Contact every person who responds, and do it quickly (within 24 hours)
         1. Just a personal message of thanks, and saying we’ll get back to them
            1. Paul offered to do this
      4. Doug and Sarah will work with Ron to craft the message
      5. Mike will call Rhonda Thomson and Paul will call Dan Jacobsohn
      6. Carole will talk with Brian about Learning Solutions people
   4. It’s not unreasonable to have DoIT and the libraries highly represented on the committee, as that’s reflective of the technical education support demographics across campus
      1. Look up who in Law and VetMed are in ComETS
      2. We could ask the person that Eric recommended (from the Business School) to serve on a subcommittee
      3. Try to have a draft by next Monday
2. Get membership involvement
3. Recruit web team - reports to Admin subcommittee
   1. Paul – Mem ‘n’ Com – it’s a challenge to work towards both web development and community
      1. Recommendation was to create a small group that does the “geeky web stuff”, and report to the Admin committee
         1. This takes the heat off the Mem ‘n’ Com group so that they can focus on community
         2. Add it to the web survey
            1. Wanted: not just Drupal, but also graphic design and interface knowledge
         3. The web team chair wouldn’t have to be a concurrent member on Steering, just someone that reports
            1. They could take requests from members, after being filtered through the Admin committee.
            2. Members would attend web team meetings only.  The chair would provide regular updates, and relay info both ways
4. Follow-up of Katrina’s visit
   1. Thoughts/reactions?
      1. Interesting that she started with “you have teaching covered”
   2. Phil opened up ITC to teaching, she wants to bring research up also
      1. Not to the exclusion of teaching and learning though
   3. We play a role in keeping the ITC up to date on these issues
   4. Reports for the Updates section of the ITC meetings are wanted a week ahead of time to ensure accurate notes.  Lisa and Mike do this.
      1. Upcoming events is a way to advertise what we contribute, what we need help with, what we want to be involved with,
      2. With hot issues, try to get them on the agenda
      3. As a grass roots organization, we can/should be in touch with issues, and get that information out
5. Strategic Plan
   1. ITC strategic plan prioritizing
      1. Joanne was very interested.  Where should we, as a campus, be focusing on?
      2. Do any of the charters stand out?
         1. Note: Ease of implementation includes political, $$$, technical aspects.
   2. ComETS prioritize a list
      1. Chart 1, 2, 3 are particularly pertinent to ComETS
      2. As a campus strategic plan, the schools and colleges shouldn’t just inform, but actually do some of the work
         1. Informing is the first step, then collaboration
      3. AT should be involved with charters beyond just the DoIT Big 10
      4. Can we do something to keep the initiatives that fit with ComETS going?
         1. Keep things from stagnating
         2. Communicate - bring the particular Learning/Teaching ones to Joanne
         3. What are the specifics/pathway to move things forward?
            1. When we meet with Joanne, what will we meet about?
            2. Negotiate with her as to which ones we can/should do – what the top ones are.  Prioritize and offer to help move them forward.
               1. Revisit the charters, figure out our prioritization at this level, see what would have the most impact, and which most align with us
               2. Bring those to Joanne
         4. We’ll set up a time with Joanne to discuss the charters and how ComETS can help move the instructional charters forward and prioritize
            1. Part of the conversation is what to tell her about ComETS
            2. Should we meet about our prioritization before the meeting with Joanne?
               1. Determine what is prioritized and why.  Map the specific ComETS groups to the tasks. 
            3. To move forward – short meeting for anyone from the steering committee that wants to come
               1. Lisa and Doug will organize this
               2. Define which charters to look at. See which ones ComETS is listed as a partner or lead on, though that’s not comprehensive.
6. Upcoming Events
   1. ComETS Membership event – usually Jan/Feb
      1. Goals: get everyone together, updates, advertise, seek new steering committee members
      2. Discussion tables were good
      3. Should we rethink the focus for this?
      4. Have Joanne talk about the strategic plan, update, questions, introduce Joanne, and then have the tables start discussing the strategic plan
      5. This would be a good first event for the new AT Director, if possible
      6. When?
         1. February
   2. Emerging Trends meeting – Feb/March
      1. Joyce Tikalsky is not going to organize it this year
      2. Different approach than a single event per year?  Time to rethink the best way to meet the goals of this event?
         1. NMC conference this summer contributes
         2. Maybe do one in the fall, one in the spring?
         3. What are our resources?
         4. This should be organized by the Events and Mem ‘n’ Com subcommittees
      3. Goals: People sharing interesting things going on in their areas.  Bring out what they’re excited about, proud of. 
   3. Moodle
      1. Pretty good turnout the last two years
      2. Showcase what new things are coming out
      3. Should be late in the semester to show off Moodle 2.0
   4. Accessibility – usually April
      1. Usually they do this about on their own, but we should have a liaison
      2. Ron will talk with Joyce and Alice -Done
   5. Digital Salon – April
      1. John McKenzie – this event coincides with the undergraduate research symposium.
      2. Engage digital media assignments could be displayed there
   6. Mobile Computing event
      1. Event to follow-up on the release of the UW app
   7. Joanne Berg meeting with ComETS members
   8. Committee Turnover– January
      1. Need a chair in waiting for ComETS
      2. 18 month commitment – first 6 months are a low time commitment
      3. Scott or Lauren?
         1. Great way to get people involved in the Steering Committee
      4. Ron – Action Item – Talk to Scott - Done