Comets Steering Committee Agenda for June 29, 2009

Welcome

Present: Paul O., Sarah M., Mike P., Lisa J., Ron C., Meagan R., Doug W.

Positions and New Members

Admin - met via Adobe Connect, worked out rather well. Needs to get 1-3 new steering committee members invited, and need to elect future chair (Paul in past, Lisa in current - 18 month commitment)

• Paul O. opened to nominations for future chair
  
  • John, Eric, Paul Gunther, Mike P.
  • team considered personal/professional commitments of the steering committee members.
  • The steering committee voted Mike P. to the role of future chair.
• Talk about new members - we really need three to be able to fill the needs of the subcommittees and work that ComETS does.
  • might need someone from education, med school, someone with a faculty perspective, L&S since it's diverse, perhaps library, more from the west end of campus, someone with an outreach perspective, perhaps someone from extension (Pyle center)
  • team discussed possibilities, will be contacting potential candidates to see if they're interested.
  • When new members are added, Meagan to add members to the listserv and the website.

Meeting Date Planning:

• Blackout - ten days before classes start, and first two weeks of class. August 18 - September 24
• Steering committee will continue meetings on Mondays in the same time slot and rotation

Reports

Standing subcommittees
1. Admin
* developing policy for the meeting minutes/notes posting
* discussed meeting schedules

2. Campus Relations
* mtg postponed until July
* Brief status report on the IT strategic planning process - the CIO page is up to date w/ group leads and membership of some subgroups. There is going to be a f2f meeting w/ leads on July 17th. There is a concern about how much ComETS might be tasked to do through the process, and how we can prioritize what gets done, since resources can be limited. Doug said he can manually put in subcommittee member to the ComETS site to create a workspace for planning. It's been challenging to have a central place to plan and share. (MyWebSpace, Google Docs, ComETS Site Workspace) It has also been really challenging to get committed members without poaching from each other's team and ending up in a situation where there are too many initiatives and too few workers.

* TEL- update on what’s happening here: the money has been given out, future is not known at this point.
* Teaching Academy: summer institute, there were about 30 people.

* Attended the Taste of  Madison (part of Teaching Academy institute) - good place to disseminate information about what ComETS does

* eLearning Roadmap - starting to form, getting more campus partners. Full group should be in place by mid-September.
* Fully Prepared to Teach initiative - reconvening in the fall

3. Events
* Recent: 3rd Party Apps, Moodle/TEL, Learning Symposium, DrupalCampWI - had about 150 in attendance for DrupalCamp, approx 20 attended 3rd party apps (great conversation, helping to plan for how to disseminate information about 3rd party apps to campus users), about 37 came to Moodle/TEL, Learning Symposium was also successful.
* Upcoming: Event Survey, Cole Camplese, Dist Learning Conf., John Krogman (happy to have it not just him, but include him in something that's useful to us, perhaps w/ other DoIT managers, perhaps talk about inventory project, updates on campus IT plan & initiatives after the charters are developed)

*Survey is out, a reminder will be sent around July 13th.

4. Membership
* SIGs - Digital Media is always in motion. Idea to send thank yous to people running particularly active SIGs. Letter audience would include supervisor and perhaps Ron Kraemer. Looking for ways to foster the success of some groups across into other groups.

*Dan LaValley stepping down, will need to bring others into clickers (John Thompson) and Sims/Games SIGs - Doug will make sure.

*Looking for grass roots effort into disseminating info in assessment/evaluation, ComETS role in these types of initiatives. Ron checking with Lindsey about current campus inertia on this. Perhaps the way to start a SIG that focuses on this is through an event.

*mini-infrastructure on the ComETS site to work w/ non-ComETS members - be aware those spaces are available.
* status of other groups’ materials on the ComETS site - group is talking about some options for home pages for groups.

Review New Action Items
1. Steering committee members will contact possible new members for committee.

2. When new members are added, Meagan will add members to the listserv and website.

3. Lisa will work on calendar dates for the next six months and send out to group.

4. Doug will make sure that individuals are brought up into clickers and sims/games to fill the leadership role being left by Dan LaValley.

5. Ron will check with Lindsey about current campus inertia on assessment/evaluation, hopefully leading to new event and eventual SIG.

Review next meeting